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1) Preparation meetings

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2) Photos

See photo gallery

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3) Things we learned

Stuff we learned for organising a village at next camps.

  • Hire a car/van, don't count on peoples car's.
    • Volume and weight always kills.
    • If shit hits the fan and we get a fine, or a persons car breaks down, who pays the costs?
    • if you take one big enough, you safe time on shippings
  • Look for enough people to do the teardown / bring stuff back the days after camp
  • Have category maintainers
    • foodpool
    • drinks (beers, non alcoholic, coffee)
    • budget, money
    • power
    • logistics, transport
  • Power
    • Chaotic power grid is our downfall
    • Make 9~12 extension cords dedicated to events (male CE plug---9m 3G2,5mm²---[waterproof 3 sockets box]---1m 3G2,5mm²---female CE plug) --> Dissuade end users from rewiring our grid
    • Make ~3 10m 3G2,5mm² CE extension cords
    • Have longer 32A power uplink (we currently have 20 meters)
    • Overhaul/rebuild our power distribution board
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4) Financial aftermath

4.1) Costs

  • 250.04: Dats24 gasoline for the bus
  • 160: Z-licenseplate for control technique
  • 20: AIBV control technique
  • 114.60: Clabots pieces
  • 120: VGC tables rent
  • 319.29: Makro foodpool
  • 24: Gasoline for the rented van, after camp
  • 346: VGC costs for broken 1 chair & 1 table
  • 807.05: Makro beer run
  • 325.98: Colruyt run
  • 93.28: Colruyt run
  • 35.80: Lidl run
  • 158.75: Carolus beer
  • 174.43: Rent a van @ europcar
  • 97.81: Lights bus 1
  • 65: Lights bus 2

All of this list has been paid. 

Total: 3112.03 euro

4.2) Still to pay

Betz need to pay to embassy: 366.07 euro (foodpool banktransfers after card payments)
Embassy still need to pay Askarel: 240 ? euro (estimate, need confirmation)
-> 174.43: rent a van
-> 65: fog light for bus
Embassy still need to pay Okso 800 euro (first beer run)

We still have 3 crates of Duvel and one crate of Cornet which HSBXL will buy for 100 euro in total.

4.3) Cash afterwards

This is cash we have after camp. After known costs have been paid.

  • 24 * 50 = 1200
  • 10 * 20 = 200
  • 2 * 10 = 20
  • 16 * 2 = 20
  • 9 * 1 = 9
  • 13 * 0.5 = 6.5
  • 64 * 0.2 = 12.8
  • 44 * 0.1 = 4.4
  • 10 * 0.05 = 0.5

Total: 1473.20 euro

4.4) Total

+ 1473.20 => Cash
+ 366.07 => betz payment
+ 100 => full crates for HSBXL
- 240 => money owed to askarel
- 800 => first beer run Okso
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= -318.54 euro


899.27 - 1217.81 = 318.54 loss
1217.81 was invested from our budget, build on previous camps

4.5) Projection

We still have some costs which will come afterwards:

  • Bus insurance
  • Bus road tax

Drive back all the empty crates (100euro? extra income)
Total costs for getting the bus at SHA: 592.85 + insurance + road tax
 

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